VideoX: A Code, a Lobby and a Call
A walkthrough of the VideoX app: start or schedule meetings, join with a code, a lobby with a device check, layouts, screen share, recording and host controls.
Yantra Team3 min read
On this page
Most meetings need three things: a link people can open, a check that the microphone works, and a call that does not get in the way. VideoX does those three in the browser.
Start or join
Pick VideoX in the apps launcher, or say "Start a meeting now and give me the join link." VideoX owns the chat while it is open.
The home screen has a New meeting button and a menu with three ways to start:
- Create a meeting for later: a link to share now, to meet whenever.
- Start an instant meeting: straight into the lobby.
- Schedule a meeting: pick a time, and it shows under Upcoming.
Later and scheduled meetings take a Title, a Date and time, a Length from 15 minutes to 2 hours, and an optional Description. Afterwards a card shows the joining info with Copy and Join now.
To join someone else's meeting, paste a code or a link into the box and press Join. A code looks like bcd-fghj-kmn. Upcoming and Recent list your meetings, with a live participant count on the ones in progress. Copy a meeting's link from its row, and as host, delete it.
Check yourself in the lobby
The lobby shows your camera preview, a microphone level meter, and pickers for Microphone, Camera and Speaker. Set Your name as others will see it. The lobby also tells you who is already in the call, and whether the meeting is locked. Then choose Join now or Present to share your screen on entry.
If your devices fail to start, you can still join and turn them on later.
Run the call
The bar holds the microphone, camera, Present your screen, raise hand, Send a reaction, Settings and Leave call. Keyboard shortcuts:
Ctrl+Dtoggles the microphone.Ctrl+Etoggles the camera.Ctrl+Alt+Hraises or lowers your hand.
On a Mac, Cmd works in place of Ctrl.
Under Settings, pick a Layout: Auto, Grid or Speaker. Speaker puts one person on the stage with a filmstrip beside them. In Auto, a screen share takes the stage. Pin anyone to the stage from their tile. Mirror my video flips only your own view.
Reactions float over the video with the sender's name. Joins, leaves and raised hands appear as short notices. If the connection drops, a Reconnecting… banner appears. If the browser blocks audio, a Click to hear the call prompt appears.
The side panel
- Details: the link and code under Joining info. Hosts also get Lock meeting, Recording and End for all.
- People: everyone in the call, with search. Hosts can mute or remove a participant.
- Chat: messages to everyone in the call. They disappear when it ends.
Locking means nobody new can join until the host unlocks it. Recording saves the call to your library as an MP4, where the deployment supports it.
After the call
When you leave, VideoX tells you why the call ended and how long it lasted. Rejoin takes you back, unless you were removed. Finished recordings are listed there too.
From chat
- "Schedule a meeting for tomorrow at 10:00 titled Weekly sync and give me the link."
- "List my upcoming and recent meetings."
- "Lock my meeting and mute everyone but me."
In a call, the agent pane starts closed. Open it with the Yantra agent button in the bar.
Before you start
VideoX runs on LiveKit. If meetings are not set up for your workspace, connect a meeting server under Connected Accounts, or ask your admin to turn meetings on. Some deployments do not keep meetings between sessions. Calls still run there, but there is no history and nothing can be scheduled for later.
What it is not
To send a notetaker into a call and keep the decisions, use Meetings. To record your screen without a call, use Clips.