Timer and Timesheet: Track the Hours, Submit the Week
A walkthrough of the Timer and Timesheet apps: track billable time, add manual entries, fill the weekly grid, and submit or approve the week.
Yantra Team3 min read
On this page
Time tracking breaks down at two points: you forget to start the timer, and you forget to submit the week. Timer and Timesheet are the Clockbook time tracking pages inside Yantra, and the agent works on the same records, so "stop my timer" in chat stops the clock you see in the panel.
Open them
Pick Timer or Timesheet in the apps launcher, or open /c/<chat-id>/timer and /c/<chat-id>/timesheet. The chat stays beside the panel. Without a sign-in, both run in demo mode on sample data, and the page says nothing is saved.
Start the timer
Type into What are you working on?, choose a project or task from the picker, and toggle billable with the dollar button. Press Start. While it runs you can Pause, Resume, Stop, or discard the timer if you started it by mistake.
Work rarely stays on one thing. Add a sub-task or note while the timer runs, and the bar shows what you are focused on now plus a Session breakdown of each part.
Forgot to start it? Switch to manual entry and fill in a date, a start time and an end time.
This week
Below the timer, This week lists your entries grouped by day, with a total for each day. Older entries sit under Earlier. Each entry can be continued, edited or deleted. An entry that is already on a timesheet shows a lock, and editing and deleting it are turned off.
Fill in the timesheet
Timesheet has two views, Week and Timesheets. The Week view is a grid: projects down the side, days across the top, totals for each row, each day and the week.
Step between weeks with the arrows, or jump back with This week. Week starts sets the first day to Sunday, Monday or Saturday. Sunday is the default.
Click a cell and type a total in any of these forms: 1:30, 1.5 or 90m. The grid turns that into time entries for you. Type zero and it asks before clearing the entries for that project and day. Use Add project to put a new row on the sheet, and click a cell's entry count to see and delete the entries behind it. Rows on an approved timesheet are locked.
Submit for approval
Above the grid, the page shows how many entries are not on a timesheet yet and the week's state: Pending approval, Approved, or Denied - edit and resubmit. Press Submit for approval, and the confirmation tells you how many entries and how many hours go on the sheet.
While a week is pending you can still add time. New entries are added to the submitted sheet.
Approve or deny
The Timesheets view lists every week that has a timesheet, with its state and the date it was submitted. On a pending sheet, a reviewer sees Approve and Deny. Whether you can decide is up to the backend, and a refused decision shows its error. You can also remove a timesheet. Its entries stay as tracked time and can be submitted again.
From chat
- "Start a timer on the Website redesign project."
- "Stop my timer."
- "Log 2 hours on Mobile app for yesterday afternoon."
- "What have I tracked this week?"
- "Submit my timesheet for this week."
- "Approve the timesheet Maya submitted."
On the desktop
In the desktop app, switch to the Clockbook profile and the floating bar becomes the timer. Bring it up with Cmd+Shift+Y on macOS or Ctrl+Shift+Y elsewhere.
What it is not
Timer and Timesheet record and approve hours. Paying people for them is Payroll. Receipts and expense claims are Expenses. Invoices and subscriptions are Billing.